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How do commercial cleaning contracts work?

As more people return to partial working from the office, there follows a responsibility to maintain workplace hygiene in between different staff members accessing the space. This may simply mean altering your existing commercial cleaning contract. Or, perhaps your organisation is considering a commercial cleaning contract for the first time. For businesses changing or entering into a commercial cleaning contract, it can be helpful to have an understanding of the process in advance.

The quotation process

CJH Cleaning is not alone in providing a free, no obligation quotation process. However, beware of standardised quotations. Every business and building is unique, so it is vital that a commercial cleaning contract is based on detailed understanding of the company and space. Your initial quotation will take into account the area of the space that is to be cleaned and the regularity of the tasks required. In addition, you can outline seasonal maintenance cleans that should be included, such as windows, carpets and solar panels.

What your cleaner needs from you

In short, the more information the better. Be completely honest about your expectations. Remember that no detail is too specific. If you want telephone handsets to be sanitised daily, simply specify this requirement. A positive relationship between the business and the cleaning supplier relies on openness and clarity. So make a good start with coherent information from the outset. Explain to them how the space is used. When and where things get busy, and which areas come under the most scrutiny from visitors.

What you need from your cleaners

We know that performance, reliability and efficiency are top of the list of requirements for commercial cleaning contracts. When you’re looking at how commercial cleaning contracts work, don’t forget about such aspects as insurance and liability. Reputable and recommended suppliers will always carry insurance for the work that they undertake. This is especially true of cleaning at height, for jet washing building exteriors, window cleaning and solar panels.

Regularity

So how do you identify the regular tasks that make up your commercial cleaning contract? Hot spots are office desks and communal areas such as receptions, kitchens and bathrooms. Some may require daily cleaning, and some weekly cleaning. Regardless of the responsibilities that you carry as an employer to maintain hygiene across shared areas, workplace dissatisfaction is often down to divisions of cleaning duties. So actually, outsourcing the everyday cleaning of your office can benefit staff satisfaction as well as their health.

Speciality

Some cleaning tasks require specific equipment, experience and processes. Your commercial cleaning contract will not only maintain hygiene, but can also support your waste responsibilities and equipment maintenance.

Technology

With moving parts and small gaps, office desks with IT and phone setups are a breeding ground for bacteria. This is down to dropped food particles and contact with hands and faces. Although daily wipe downs are helpful, a one off or occasional deep cleanse can prevent the spread of workplace illness and increase the lifespan of your technology.

Waste Management

It may not have occurred to you to include this speciality as part of a commercial cleaning contract. However, recycling and waste management is incredibly important. Especially as businesses become increasingly responsible for their waste and recycling. Professional waste management service providers have access to the correct recycling and waste processes. This ensures your business meets its environmental commitments in terms of recycling and waste responsibility. 

Flooring

Maintaining office carpets and other flooring requires specific kit. This is all part of a commercial cleaning contract. When office carpets can deteriorate to such an extent that they affect first impressions, it’s important not to overlook this area. A commercial cleaning contract can be structured to refresh flooring so that it doesn’t fall into decline.

High working

Some aspects of commercial or office cleaning require working at height. This may mean windows, ceilings, solar panels or signage. This type of cleaning is subject to stringent health and safety requirements since it may require a water fed pole system and powered access platforms. A professional contractor will have access to this equipment to make the job quicker, safer and more thorough. 

Planning

Cleaning is a task which is continuous. This is one thing that domestic and commercial cleaning have in common - it’s never finished! For this reason it’s important to implement a schedule for your regular daily or weekly clean. By using this structure you can also plan for seasonal requirements such as signage and flooring.

Your quote

Every cleaning contract is different. This is down to variety of specialism, detail and frequency, along with differences in size and scale of building. Once a schedule is agreed, your cleaning and waste management requirements can be consolidated with one supplier. This tends to benefit your budget.

Communication

Good commercial cleaning contracts work as an ongoing agreement. So continued communication between the business and the supplier is paramount. At CJH Cleaning, we maintain responsive relationships with our clients. This allows us to use feedback and knowledge to continually provide the best service.

A constructive and professional commercial cleaning contract works in the same way as any other agreement between supplier and client. The initial quote and schedule of cleaning should be built on a bespoke basis. This can only really be achieved with a site visit and ongoing communication. These are the building blocks on which we build our business here at CJH Cleaning. So for confidence in your commercial cleaning contract, just contact us to begin the process.

Pros and Cons of Hiring a Cleaning Company

Should your organisation consider hiring a cleaning company? Of course, we think it’s probably a good idea, that will come as no surprise! So how do you work out where the benefits may be for your own organisation? There are naturally pros and cons of hiring a cleaning company that you should balance. It’s vitally important that you budget appropriately when it comes to your ongoing business maintenance costs. Therefore it makes sense to carefully consider how hiring a cleaning company may benefit your productivity and your staff. We look at the impact that a professional cleaning contract may have on your business to help you to decide.

How does professional cleaning affect…

Work Environment?

The condition and hygiene of a working space mean something. First and foremost, the environment that a business provides for its staff can have an impact on their health. By this we mean both physical and mental health. Indeed, employers are more often prioritising this in their policies.  Access to natural light is key; there’s no point in an office space benefiting from huge glass frontages if light can’t permeate the grime. So professionally cleaned windows and glass partitions can benefit the health of those staff within. 

BUT

Could it be that professional cleaners disrupt the flow of work in a business?

All businesses keep different hours and have very unique requirements. If you work with your cleaning company to schedule daily, weekly and monthly tasks around your business calendar, your flow of work can be uninterrupted. The key is in selecting a cleaning company who works collaboratively, as we do here at CJH Cleaning.

Sustainability?

The eco responsibilities of a business are formed of both legal duties and pledges within a mission statement or other such policy. Recycling and waste management contracts are key ways in which a business can fulfil its green policy. So ensure that your cleaning company follows stringent processes that reflect your business values.

BUT

Are you worried that hiring a cleaning company means the use of harsh chemical products?

This entirely depends on the cleaning partner that you select. Many organisations are extremely conscientious when it comes to the products that they use. Indeed, here at CJH even when we deep clean spaces, we have made sure to find the least abrasive way of working.

Budgets and value?

It’s easy to cut expenditure by slashing cleaning and maintenance budgets. However the impact of this on your building could be financially huge. Your building will always be a flagship when it comes to making that impression that may seal a new contract. Larger commercial buildings have the power to influence its whole surrounding area. So a jet washed exterior has the power to make a whole area appear not just clean, but prosperous.

BUT

Isn’t professional cleaning more expensive than doing it in-house?

This concept really is a fiction. Yes, not having a cleaning section of the budget may feel like you’re saving money. However, by expecting cleaning to be undertaken by other employees means that these members of staff aren’t actually spending time on their preliminary tasks. Those tasks which are in their areas of expertise and which could be winning more business for your organisation. This approach also has a detrimental effect on staff morale and productivity.

Staff Productivity?

Office hygiene is one of the most frequent sources of workplace dissatisfaction. A clean space enables clear thinking, so hiring a cleaning company can actually be influential in growing your business. Staff turnover costs can be considerable. So it pays to ensure your staff feel appreciated as they’re more likely to stick around! And the most fundamental way to appreciate staff is to provide them with a clean and hygienic working space.

BUT

If the business has not appointed individual cleaners, can you trust them?

By hiring a cleaning company, you enter into a partnership where the cleaning supplier ensures the quality of their staff for your peace of mind. With a focus on selection and training, at CJH Cleaning our clients can attest to the skill and dependability of our cleaning staff.

Where in the office requires professional cleaning?

Technology

Office desks, keyboards and phones are a breeding ground for bacteria. A detailed technology clean job can prevent the spread of workplace illness and increase the lifespan of your technology.

Waste Management

Professional waste management service providers have access to the correct recycling and waste processes. This means your business can meet its environmental responsibilities. 

Carpets

Your professional cleaning contractor’s kit can give your floor a new lease of life. Experience and equipment will rejuvenate your business floor efficiently and effectively.

At Height

Cleaning at height requires stringent health and safety regulation, and equipment. A professional contractor has access to this equipment to make the job quicker, safer and more thorough. 

How to optimise the benefits of professional cleaning

Planning through the seasons

To achieve real cost savings through commercial cleaning and maintenance, it is vital that work is planned. This means you can balance daily, weekly and monthly activity to be spread over the year to benefit from seasonal weather conditions.

Regularity means prevention

Regular cleaning prevents a build-up of detritus and decay that can contribute to major building faults. While some structural problems cannot be avoided, the health of a building can be prolonged through regular upkeep.

To discover more about how hiring a cleaning company can benefit your organisation, just contact us at CJH Cleaning.

What are the benefits of pressure washing?

The exterior of a building needs to be cleaned. You may see buildings where this has not happened for a long time, and this makes an impression. And it’s not a great one! When it comes to building exteriors, you can even maintain structural longevity through regular cleaning. So when a business plans a commercial cleaning schedule, why has pressure washing become such a popular method? When and where is this an appropriate form of cleaning? And what are the key benefits that pressure washing might bring to your business?

Cost

Across all of the benefits of pressure washing that we will look at, one theme is recurring. That is how this method of cleaning reduces costs in other areas of your business. Although business leaders increasingly respond to their responsibilities for the welfare of their workforce and the environment, budget constraints are never far from view. However, making long term savings is much more complex than simply cutting departmental budgets. Regular pressure washing is a great example of how this can work. Long-term cost savings can be achieved from this one outlay. Examples include workforce retention, branding perception, maintenance, and energy bills.

Looks Matter

Value

The value of both your building and your business can be affected by the exterior appearance of a building. As they enter the building, visiting clients will form a first impression based on their surroundings. Similarly, the sale or lease value of a building very much depends on the condition of the exterior. By this, we mean both the structural condition and aesthetic appearance. So by keeping this part of your building clean, a business can realise some very real benefits.

Worth

Value and worth are different things. A feeling of worth is increasingly important as businesses seek to improve productivity and staff retention. It may seem minor, but the feeling of worth that both staff and visiting clients experience when entering a well-maintained building directly impacts performance and reactions. In this way, the surrounding environment of a business can direct human behaviour to benefit the business.

Manage Maintenance

Prevent Decline

Cleaning is a very important part of regular maintenance. The build-up of grime, mould and algae can contribute to the structural decline of parts of the building. In addition, it could mask the beginnings of structural problems from your view. This means that potential faults remain undetected until they can cause more dramatic problems. By pressure washing a building exterior, you will avert these problems. Clean joints, window seals and roofs generally perform better for longer. And when something begins to fail, it will be spotted far sooner: before any severe damage occurs to the building.

Decorative Costs

Exterior masonry should be painted to be protected. This can be an expensive job, especially for larger commercial buildings. Comparatively, an annual exterior pressure wash incurs far less cost. With an annual pressure wash, an additional 3 years can be added to the longevity of an exterior paint job. With this maintenance, exterior paint should last a decade, which prevents unnecessary costs to the business.

Human Health

Windows

The impact that natural light has on human performance is well documented. However, it’s pointless to enjoy office space with large windows if those windows are unable to diffuse light due to the build-up of dirt. This is especially so in the UK when, let’s face it, some months of the year are pretty low on natural light. So regular cleaning will have a positive effect on the health of your workforce. Pressure washing is a relatively low cost and quick method of keeping windows clean.

Pollution

For offices which are positioned within cities or on major roads, the impact of pollution will be very visible on walls, windows and signage. If that build-up remains unchecked, not only does the place start looking pretty depressing, but particles find their way into the air system of the building. Regular pressure washing of walls and windows can maintain the integrity of your internal airflow, which can only be a good thing for the people inside!

Green Policies

Eco-friendly approach

Pressure washing uses just water to remove the dirt, grime and unwanted marks. So no additional chemicals are finding their way into local sewage systems. As technology in the industry has improved, the machines used to pressure wash increasingly consume less energy to operate. The method emits low carbon emissions, so, all in all, is one of the most effective and green methods of building maintenance.

Energy efficiency

Pressure washing is a relatively speedy process. In this way, machines aren’t in operation for excessively lengthy periods. In addition, the process helps buildings to maintain their own energy efficiency. If a commercial building benefits from solar panels, the build-up of dirt and grime decreases the efficiency of this technology. Up to 20% of solar panel efficiency can be lost due to dirt build-up. So regular pressure washing can actually reduce your energy bills!

Pressure washing is increasingly the go-to method of cleaning the whole of the exterior of a building. This method of cleaning performs equally well from windows to walls and solar panels to signage. So really it’s pretty obvious to see why this method of cleaning has grown so much in popularity. It’s quick, thorough and low eco-impact. To find out more about how CJH Cleaning can improve the health and appearance of your building, just get in touch.

Managing Covid safety in communal office spaces

As more and more workers return to offices, managers and business owners are planning how to protect their staff. What at first may seem fairly straightforward often ends up far more complicated than you imagined! There are hygiene procedures and schedules to consider, along with protocols and compliance measures to implement. For businesses to thrive, though, adaptation must happen. Central to it all is maintaining and managing hygiene. So we look at the trickiest of all office spaces; the communal ones. 

Scheduling

Plan when specific people are in the office to maximise the potential for social distancing. This means that communal spaces are never in danger of becoming overrun. This is more complex than simply dividing the workforce down the middle. Every business and industry faces different pressures, but aspects to consider include:

Meetings

Businesses have embraced video conferencing like never before during this pandemic. However, in some circumstances physical presence is unbeatable. So are there regular meeting which requires specific attendees? Make sure you structure your schedules to allow for colleagues to meet and allow enough flexibility to facilitate those last-minute emergencies.

Communication

Most remote workers have missed the flow of office communication. And they probably never before noticed that it was happening! We all take for granted the ability to ask a quick question or shout out for feedback across an open-plan space. So consider how you can install a similar dynamic work ethic within your attendance planning.

Cleaning

With more workers requiring office access, try to schedule attendance without compromising cleaning time. Regular cleaning of hot spots and communal areas is vital in protecting and maintaining the health of your staff. So within your schedules, ensure a sufficient period is allocated daily for cleaners to properly disinfect communal areas.

Building Flow

Once people are present in an office building, it is critical to plan the way that they move around. This is especially so in communal areas. Direction can help to avoid congestion and help your staff to adhere to social distancing guidelines. If possible, consider one-way movement on staircases and narrow corridors. Plan flexibly so that you can respond quickly to changes in official guidance.

Visitors

Visitors to your office building will predominantly be in communal areas. So it’s vital that they are informed of protocols and policies. Discourage unplanned visitors to the office. It shows consideration to your visitors as well as your resident staff if you are able to convey requirements in advance. Clear temporary signage around the building will help both visitors and staff.

Reception

Of course, you may have added a hand sanitising point to your reception area a long time ago. However, it’s vital to keep these facilities regularly restocked. Otherwise, there’s little point in having them there in the first place! Reception is a great place to display detailed protocols of moving around your office building. Display guidance notes, floorplan maps and arrows to indicate the direction of flow. 

Meeting rooms

You may need to limit numbers within meeting rooms. So clearly display the maximum number of occupants at the entrance to each meeting room. Don’t forget that meeting rooms house a large number of contact points: door handles, communal telephones and connection points. Be stringent with regular disinfection of these areas.

Facilities

We can’t emphasise enough the importance of regular cleaning and vigilance in these areas. Your staff will appreciate hand sanitising points so make sure supplies are restocked and bins cleared; if you don’t already have these aspects professionally managed, now is the time! While you may have turned office kitchen hygiene over to staff members in the past, consider adding this room to your daily cleaning contract. With the crossover of staff that socially distant office use requires, this is the only way to ensure that the space meets hygiene requirements. 

Kitchens

There’s a lot of touching that goes on in an office kitchen! Microwaves, kettles, coffee machines and fridges. You can’t sanitise each one every time it’s touched. So include clear signage to direct staff to wash hands on both entering and leaving the kitchen area.

Bathrooms

We’re sure your office bathrooms are covered in signage about correct hand washing! The key now for office bathrooms is in implementing a procedure for waiting to use the facilities. Mark an area for staff to queue outside the bathroom itself and encourage people to leave the area promptly to allow for the next person to use the facilities.

Social

Humans are social beings so as your business welcomes staff back into the office building, it is natural that they will interact socially. So make sure that social areas are equipped to accommodate this. Implement directional flow, usage time limits and maximum occupancy numbers. Encourage taking breaks out of the building where staff can interact in local green spaces.

Once you have constructed and communicated your office protocol to staff, you obviously expect them to comply. As a business owner or manager, it’s your end of the bargain to maintain facilities to a high standard. Perhaps this means increasing the frequency and level of professional cleaning, especially in communal areas. It is these communal areas which carry the highest risk of transmission. So an office cleaning contract should focus on these areas in the medium term.

A good professional office cleaning organisation is able to work in an agile way; making changes and adaptations to the requirements of their client. And this is what office buildings need now, as we gradually adapt back to some form of normality. Just contact us to work out your plan.

Planning for Your New Office Normality

There comes a point during our existence in the shadow of COVID-19 when we must consider the future. For office-based businesses, this comes in the form of working out what the new office normality is going to be. Because one thing is certain, and that is that working life in the UK is not going to simply slip back to how it was ‘before’. So, what is the new normal going to look like? How will our working patterns impact our use of space? And how can we best protect our workforce in the months and years to come?

Up your Hygiene

Clearly, ongoing hygiene practices will be placed under increased scrutiny as we venture into a ‘new normality’ within office spaces. So, where should businesses focus their attention?

Regularity

Maintaining a regular cleaning schedule is pivotal when it comes to meeting ongoing hygiene standards. Office spaces will undoubtedly begin to house regular employees again. And when they do, many existing cleaning schedules may come up against some scrutiny. So this is the time to begin a ‘new normal’ schedule of office cleaning. One which regularly sanitises shared spaces and heavy duty areas.

IT Focus

Of course, the key area for germ cultivation within an office is around IT equipment. Keyboard, mouse and phones combined harbour on average 30,000 germs. More importantly, IT kit is the most common shared facility within an office. So, where you may have not focussed your office cleaning on your IT equipment, now is the time to shift the focus.

Hand Care

As a business, you carry a duty of care for your staff. So, with the added emphasis that government advice now places on regular hand washing, you should include guidelines for this within your standard policies. Pioneering employers will think further than this, though. With widespread reports of the decline in skin condition on account of continuous hand washing, the ‘new normal’ within an office should offer advanced skin care and moisturisers alongside basic hand hygiene. 

Ongoing Social Distancing

Maintaining some kind of distance between people will likely continue way after the most stringent lockdown procedures are over. But how will this work in the office?

Meeting Rooms

We’re all getting used to online meetings. However, this does not spell the end of the meeting room. However, it will mean that in the medium term, meeting rooms must be cleaned more regularly and thoroughly than perhaps you have been used to. The number of people who can attend will also be much smaller.

Break Time

Personal desks are a real hygiene hot spot. Much of this is down to food detritus. When workers begin to return to the office, you may want to consider laying down some ground rules when it comes to eating at desks. You may also need to put a framework in place which enables some level of social distancing to be practiced during breaks.

Touch Points

These are the most commonly touched surfaces across the office building. For example, tables, light switches, appliance handles, toilets and door handles. When staff return to the office, these are areas you will need to ensure are wiped at regular intervals across the day. Gradually the need for this will decrease, but expect the need for a sliding scale of requirement.

Increased Remote Working

Of course, since most office workers have been working remotely, business leaders should expect a legacy here. We’ve all seen the possibilities that flexible working can offer and can understand just how feasible it actually is.

Reliable IT systems

For your remote workforce arrangements to work effectively in the longer term, you must maintain reliable IT networks and systems. So you should ensure the maintenance and longevity of your servers and other equipment through regular cleans and servicing.

Phone Hygiene

Because of the prolonged contact with the face, telephones carry a lot of potential for transmitting illness and viruses. Headsets aren’t much better. But while we remain spread out, we rely much more on this technology. So try to include phone hygiene in your office culture with a daily wipe down practice.

Coordinating schedules

With a greater proportion of flexible and remote workers, schedules of office time will become increasingly important when it comes to the gradual decrease of social distancing requirements. Construct a schedule which ensures that a limited number of people from each area of the office are present in the office on any one day. Certainly in the short term, this will assist your business as we find the new office normality.

The Future of Contact

One thing is clear: there is no substitute for personal contact. We are all missing it, and for us to retain our humanity, it needs to return at some point.

Physical meetings

Perhaps business will now value the importance of face to face meetings, and schedule them only when necessary. We may be able to rid our timetables of those pointless, unnecessary meetings which drain productivity from your workforce.

Office Social

A lot of people have really missed the social activity of their office. So it may be that new office normality prioritises social time. Casual networking is often where some of the best ideas are sparked, so this could be a great thing for your business. If you utilise office space for this, just make sure the activity is correctly cleaned up afterwards!

First Impressions

In a world where site visits may be less frequent, they will count all the more. When a potential client visits your office you know that they are serious about partnership with your business. So the last thing you want is for them to be instantly put off by the state of your building exterior. All the more reason to ensure windows and brickwork are regularly cleaned and maintained.

What you Need for the Perfect Office Cleaning Schedule

Why do organisations draw up a cleaning schedule? Well, when we approach any professional project, most of us would take a similar approach. We’d break down a target into smaller, more manageable sub-projects. Office cleaning is no different, and this is the function that a cleaning schedule fulfils. You may be a small business looking to divide office cleaning tasks between team members, or want to provide a framework for a professional cleaning quote. Your cleaning schedule, or checklist, ensures that nothing gets overlooked.

Why Keep on Top of Office Cleaning?

But why worry about cleaning tasks getting overlooked? Surely there are more important things to be getting on with! It may feel like this in the middle of a busy working day. However, take a step back and consider the benefits of a clean and well-structured working environment. Employees enjoy better health and wellbeing and are likely to be far more productive. Systems and equipment will work better and for longer when not in disarray or clogged with grime. When your office receives visitors, a clean and well-ordered space will help to create a great impression. Remember that regular cleaning is an incremental benefit. So your planning schedule is a vital piece of kit.

Cleaning Zones

So, where do you need to clean? Begin by breaking down your office space into areas. This is a great way to focus your cleaning tasks to ensure that nothing gets missed.

Reception and Foyer

Clearly, reception and foyer areas must be cleaned regularly in order to present a fresh and professional image to visiting clients.

Individual Office Rooms

It can be easy to close the door on private offices, however, these rooms should be cleaned alongside open plan areas.

Open Plan Office Space

Consider the extent of your regular cleaning here. Some businesses prefer a basic wipedown, others clear desks daily of any mugs or crockery.

Bathrooms

Nightly bathroom cleaning is advised. This is the main working area which receives the most complaints from employees when surveyed.

Kitchens

As a shared space, an office kitchen can very quickly spiral into chaos. Unless your rota is extremely strict, don’t forget to include this on professional schedules.

Breakout or Social Areas

These areas are both informal meeting spaces and social eating zones. So it’s important to keep them hygienic to maintain office wellbeing.

Meeting Rooms

Remember, these areas are the second most prominent spaces for visiting clients, so it’s vital that you keep them looking professional and pristine.

Business Variation

Of course, every business is unique. Even two offices in the same industry can have very different cleaning schedule requirements. Offices vary in size, working pattern, habits, culture and footfall. So what are the elements of your business that you should consider?

Size

The most informative factor for your cleaning schedule is the size of your organisation. Large businesses who cover multiple floors of an office building will tend to generate a greater demand on their cleaning schedule than a small team of five.

Seasonality

Is there a regular ebb and flow to your business? Some industries turn to tumbleweed over the Summer months. Others find this their most hectic season. Factoring this in will help to structure your annual cleaning schedule.

Hours

How about working hours? Of course, cleaning contractors tend to come in when your working day is over. So does your business follow unusual working hours? Perhaps you deal with different time zones which will affect when you schedule your cleaning.

Waste

How much waste does your organisation generate? Consider the recycling, general waste and bathroom waste of the business. This waste needs to be removed both regularly and ethically.

Events

How event-based is your business? These may be regular employee social events, or hosting clients within the office. Clearly, these occasional changes in the office schedule will have an impact on your cleaning requirements, so plan ahead.

Mission

How can your cleaning schedule support your organisation’s mission statement? Have you pledged responsibilities in sustainability, conservation or waste reduction? By planning your cleaning schedule with your contractor, you can ensure these points are met.

Essential Checklist

What about the gritty reality of daily, weekly and monthly tasks? Different though organisations are, many cleaning schedule tasks are common to most offices. You may simply alter the frequency that they are required.

DAILY

Office and Reception Area:

  • Clear mugs from desks
  • Vacuum all floors (including staircases if relevant)
  • Wipe down desks and keyboards
  • Empty waste bins and replace bin bags
  • Wipe clean door handles

Bathrooms:

  • Mop and disinfect floors
  • Clean toilet bowls and sinks
  • Sanitise toilet seats, cisterns and toilet bowl exterior
  • Replenish toilet roll
  • Wipe clean mirrors

Kitchen area:

  • Wipe down kitchen appliances
  • Wash up crockery and put away
  • Wipe down sink and draining board
  • Empty bins and replace bin bags 
  • Vacuum and mop floors

WEEKLY

  • Spot clean any marks on walls
  • Remove any cobwebs
  • Clean client-facing windows
  • Polish glass, mirrors and reflective surfaces
  • Polish smears from hardwood surfaces, floors, and conference tables
  • Remove out of date food from refrigerator
  • Refill any utilities such as kitchen towels, hand wash and washing up liquid

MONTHLY

  • Vacuum fabric chairs and upholstery
  • Check and clean air vents
  • Polish and maintain hard floors
  • Clean inside of refrigerator

OCCASIONAL

  • Deep clean carpets
  • Deep clean IT equipment
  • Maintain and re-seal flooring
  • Clean windows of whole building

Your office is a happier, healthier and more productive place when a good cleaning schedule is in place. If you would like to work with CJH Cleaning to come up with your ideal schedule, just get in touch.

Should you Schedule an Office Deep Clean in Response to Coronavirus?

As COVID-19 continues its spread across the globe, governments, organisations and scientists are offering continually updated advice to individuals and businesses. The one aspect that has remained constant is the requirement for stringent hygiene protocols and practices. These measures will increasingly require a deep clean for coronavirus. For business owners, the priority must be their duty of care to their employees’ health. A deep clean can help you to balance this by keeping your business running and thereby ensuring the safety of your workforce’s jobs.

Office Risk Areas

So which areas of the office are the hot spots when it comes to passing on potentially harmful viruses? These are the places where multiple people come into contact with equipment. On desks, a telephone mouthpiece, keyboard and PC mouse are hotbeds of bacteria, potentially harbouring a virus. Shared areas such as kitchens, bathrooms, meeting rooms, receptions and print rooms all provide a crossover space where people can contaminate through contact. These spaces are the real focus of a coronavirus deep clean. Clearly, these areas cover the majority of an office layout. So, maintaining the hygiene of your office is vital.

Understanding the Virus

As an employer or business owner, you’ve probably read up on coronavirus. You should instruct staff to self-isolate should they show symptoms. Rather than “flu-like” symptoms, there are actually two main indications of this virus:

  • a high temperature
  • a new, continuous cough
Any staff with these symptoms should remain at home for 14 days and their working space should undergo a deep clean. The government requirement is is that:

“Once symptomatic, all surfaces that the person has come into contact with must be cleaned including:

  • all surfaces and objects which are visibly contaminated with body fluids
  • all potentially contaminated high-contact areas such as toilets, door handles, telephones”

This is a lot of space, even for small offices. So your method and timing of a deep clean for coronavirus is vital. Indeed, while your office is quieter as colleagues work remotely you can take the opportunity to deep clean your office.

What is a Deep Clean?

A deep clean is a process that intensively cleans all of a space at one time. A regular clean focuses on different areas of an office, paying less attention to the overall. After a deep clean, though, an office is entirely disinfected from top to bottom. Clearly, speed is of the essence when your deep clean is in response to a contamination. Similarly, you must be confident that the methods of a deep clean are reliable in its results of disinfection.

Electrostatic Deep Cleaning

This innovative method of deep cleaning sprays electrostatically charged particles over surfaces and equipment. The positively charged particles aggressively adhere to surfaces, enabling this process to coat and sanitise more accurately. Electrostatic spray surface cleaning is 50% quicker to undertake than traditional methods of deep cleaning. This makes its application more accessible and requires less personnel. So you can expect results for more reasonable rates.

Deep Clean Timing

Businesses may choose to deep clean for coronavirus because an employee has been diagnosed with COVID-19. Alternatively, you may choose a deep clean for coronavirus as a precautionary measure. If you have chosen to direct your employees to work remotely, this is an ideal time to schedule a preventative deep clean. By doing so, when your staff return to the office, there is much less chance of a resurgence of virus contamination.

Current Advice to Businesses

Government advice is currently not to close workplaces, but to encourage remote working where possible. So unless they have displayed symptoms, staff should be free to work from the office. However, many businesses have chosen to direct staff to work from home, if this is possible. Clearly, the direction that business owners take here will very much depend on their line of business and remote working infrastructure.

Ongoing Best Practice

Preventing the spread of germs is vital in managing an illness such as coronavirus. So within your office, you should continually promote the following behaviours as advised by the Government:

  • cover your mouth and nose with a tissue or your sleeve when you cough or sneeze.
  • put used tissues in the bin immediately
  • wash your hands with soap and water often and use hand sanitiser gel if soap and water are not available
  • try to avoid close contact with people who are unwell
  • clean and disinfect frequently touched objects and surfaces
  • do not touch your eyes, nose or mouth if your hands are not clean

What about the Future?

Some experts have suggested that seasonal coronavirus illnesses may become commonplace in future years. This means that workplaces may find increased requirements of office hygiene in response. As a general approach, maintaining a high level of office cleanliness will always help to prevent the spread of illness between employees. Part of your regular schedule of cleaning should, therefore, include a deep clean. The timing of this may in future years be planned to dovetail for coronavirus.

In the wake of the coronavirus crisis, regular deep cleaning of office spaces should become a regular part of a workplace maintenance schedule. When organisations like CJH cleaners can offer the service as a quicker process, we hope to make this change more manageable for businesses. Just contact us to discuss or book an office deep clean.

For up to date government advice and guidelines, always go to official sources such as the Department of Health and Social Care.

Electrostatic Coronavirus Deep Clean Equipment

Introducing our latest piece of equipment to help deep clean your premises especially with the current situation we all find ourselves in at this moment in relation to the unprecedented outbreak regarding Coronavirus(COVID-19) Electrostatic spray surface cleaning is a process of spraying electrostatically charged Chemical particles which allows you to spray a chemical mist onto surfaces and objects. Electrostatic spray uses a specialized solution that is combined with air and atomized by an electrode inside the sprayer. Subsequently, the spray contains positively charged particles that are able to aggressively adhere to surfaces and objects. Because the particles in the spray are positively charged, they cling to and coat any surface they’re aimed at. This equipment cleans awkwardly shaped objects or hard to reach places, Our fully trained operative only have to point and spray; the nature of the mist allows it to coat surfaces evenly, and envelope objects—even if the mist is only sprayed from one side. After the spray is applied, the sanitizing agent works to disinfect the covered surfaces. For this reason, electrostatic spray is an excellent solution for germ and contaminant ridden areas. • Reduces the time it takes to cover and disinfect all surfaces and hard-to-reach places by 50% compared to conventional methods. Why use our Electrostatic Cleaning Service? • Improves infection control and the spread of viruses such as influenza, MRSA, HIV and many others including Human Coronavirus. • Applies chemicals in a more efficient, controlled manner, eliminating the dangers of overuse • Prevents costly financial burdens associated with contagious healthcare infections • For desktops, floors and walls that need to be absolutely spotless, electrostatic spray cleaning is the best option. The same goes for equipment and hard to reach places; if a piece of equipment is heavily trafficked, electrostatic spray cleaning in the most comprehensive way to remove germs and dirt.

What you Need for the Perfect Office Cleaning Schedule

Why do organisations draw up a cleaning schedule? Well, when we approach any professional project, most of us would take a similar approach. We’d break down a target into smaller, more manageable sub-projects. Office cleaning is no different, and this is the function that a cleaning schedule fulfils. You may be a small business looking to divide office cleaning tasks between team members, or want to provide a framework for a professional cleaning quote. Your cleaning schedule, or checklist, ensures that nothing gets overlooked.

Why Keep on Top of Office Cleaning?

But why worry about cleaning tasks getting overlooked? Surely there are more important things to be getting on with! It may feel like this in the middle of a busy working day. However, take a step back and consider the benefits of a clean and well-structured working environment. Employees enjoy better health and wellbeing and are likely to be far more productive. Systems and equipment will work better and for longer when not in disarray or clogged with grime. When your office receives visitors, a clean and well-ordered space will help to create a great impression. Remember that regular cleaning is an incremental benefit. So your planning schedule is a vital piece of kit.

Cleaning Zones

So, where do you need to clean? Begin by breaking down your office space into areas. This is a great way to focus your cleaning tasks to ensure that nothing gets missed.

Reception and Foyer

Clearly, reception and foyer areas must be cleaned regularly in order to present a fresh and professional image to visiting clients.

Individual Office Rooms

It can be easy to close the door on private offices, however, these rooms should be cleaned alongside open plan areas.

Open Plan Office Space

Consider the extent of your regular cleaning here. Some businesses prefer a basic wipedown, others clear desks daily of any mugs or crockery.

Bathrooms

Nightly bathroom cleaning is advised. This is the main working area which receives the most complaints from employees when surveyed.

Kitchens

As a shared space, an office kitchen can very quickly spiral into chaos. Unless your rota is extremely strict, don’t forget to include this on professional schedules.

Breakout or Social Areas

These areas are both informal meeting spaces and social eating zones. So it’s important to keep them hygienic to maintain office wellbeing.

Meeting Rooms

Remember, these areas are the second most prominent spaces for visiting clients, so it’s vital that you keep them looking professional and pristine.

Business Variation

Of course, every business is unique. Even two offices in the same industry can have very different cleaning schedule requirements. Offices vary in size, working pattern, habits, culture and footfall. So what are the elements of your business that you should consider?

Size

The most informative factor for your cleaning schedule is the size of your organisation. Large businesses who cover multiple floors of an office building will tend to generate a greater demand on their cleaning schedule than a small team of five.

Seasonality

Is there a regular ebb and flow to your business? Some industries turn to tumbleweed over the Summer months. Others find this their most hectic season. Factoring this in will help to structure your annual cleaning schedule.

Hours

How about working hours? Of course, cleaning contractors tend to come in when your working day is over. So does your business follow unusual working hours? Perhaps you deal with different time zones which will affect when you schedule your cleaning.

Waste

How much waste does your organisation generate? Consider the recycling, general waste and bathroom waste of the business. This waste needs to be removed both regularly and ethically.

Events

How event-based is your business? These may be regular employee social events, or hosting clients within the office. Clearly, these occasional changes in the office schedule will have an impact on your cleaning requirements, so plan ahead.

Mission

How can your cleaning schedule support your organisation’s mission statement? Have you pledged responsibilities in sustainability, conservation or waste reduction? By planning your cleaning schedule with your contractor, you can ensure these points are met.

Essential Checklist

What about the gritty reality of daily, weekly and monthly tasks? Different though organisations are, many cleaning schedule tasks are common to most offices. You may simply alter the frequency that they are required.

DAILY

Office and Reception Area:

  • Clear mugs from desks
  • Vacuum all floors (including staircases if relevant)
  • Wipe down desks and keyboards
  • Empty waste bins and replace bin bags
  • Wipe clean door handles

Bathrooms:

  • Mop and disinfect floors
  • Clean toilet bowls and sinks
  • Sanitise toilet seats, cisterns and toilet bowl exterior
  • Replenish toilet roll
  • Wipe clean mirrors

Kitchen area:

  • Wipe down kitchen appliances
  • Wash up crockery and put away
  • Wipe down sink and draining board
  • Empty bins and replace bin bags 
  • Vacuum and mop floors

WEEKLY

  • Spot clean any marks on walls
  • Remove any cobwebs
  • Clean client-facing windows
  • Polish glass, mirrors and reflective surfaces
  • Polish smears from hardwood surfaces, floors, and conference tables
  • Remove out of date food from refrigerator
  • Refill any utilities such as kitchen towels, hand wash and washing up liquid

MONTHLY

  • Vacuum fabric chairs and upholstery
  • Check and clean air vents
  • Polish and maintain hard floors
  • Clean inside of refrigerator

OCCASIONAL

  • Deep clean carpets
  • Deep clean IT equipment
  • Maintain and re-seal flooring
  • Clean windows of whole building

Your office is a happier, healthier and more productive place when a good cleaning schedule is in place. If you would like to work with CJH Cleaning to come up with your ideal schedule, just get in touch.

How to Really Clean Your Keyboard

Of all the habits that you might be thinking of changing this January, cleaning your keyboard more regularly is probably not one. But it should be! It might not be as exciting as Dry January or signing up for a marathon, but it could change your life! So we want to share tips on how to clean your keyboard, how often it should be done and why it pays for an office to get IT kit routinely cleaned.

Why Clean IT Kit?

There’s one big reason - bacteria! Your keyboard and mouse are the top breeding grounds for bacteria on your desk. This kit is in constant contact with hands - both yours and those of other office staff. More and more people eat or snack at their desks and the detritus gets lodged in tiny crevices on a keyboard and mouse. So, you’ll probably agree - it gets pretty dirty. So to help prevent the spread of office illness, IT kit should be regularly cleaned.

How Often?

But how regular is regular? Some advice from medical professionals suggests that a keyboard should be disinfected every day. This is probably unrealistic, so more often guidelines advise to wipe down your keyboard weekly. To be brutally honest, we’re not convinced that many organisations or individuals employ this habit, either. A basic wipe down is easy to include in your professional cleaning contract if employees are unlikely to stick to this commitment!

Basic Clean

What constitutes a basic clean, then? And when does a ‘wipe down’ become a full clean? The key with any IT cleaning is to ensure that the equipment is turned off and unplugged prior to the clean. This means that the process is safe and won’t result in any accidental actions being implemented on the computer!

Expel

Your keyboard will be full of bits of dirt and crumbs which have fallen in between the keys. There are a few ways in which you can expel this debris. One is to turn your keyboard upside down and shake out the debris. Alternatively, you can use a pressurised air canister to blow the debris out. Or use a vacuum attachment to suck out the bits of dirt.

Wipe

Clean on and around the keys with a swab dipped in either rubbing alcohol or anti-bacterial solution. Wring the cloth so that it is not dripping wet on the keyboard as you wipe. The solution should sterilise the surfaces but not soak them.

Dry

Allow the keyboard to fully dry before use. When undertaken at the end of a working day, the keyboard will be ready to be used at the start of the next working day.

Deep Clean

As a more intermittent process, a deep clean of your keyboard can extend the life of the equipment and also deal with more hidden bacteria. Again, turn off and unplug before undertaking any IT cleaning process!

Dismantle

If possible, remove the keys with a blunt knife or flat-headed screwdriver. A good tip here is to take a photo of your keyboard before you do this so you replace the keys correctly! Clean the keys with dish soap in a colander or sieve. You can also remove the faceplate to either wipe with disinfectant or soapy water.

Sterilise

Once the keys and faceplate are removed, you can wipe down the interior of the keyboard with a swab dipped in rubbing alcohol or anti-bac solution. Do not soak the keyboard.

Dry

Allow the pieces of the keyboard to fully dry before reassembling. This can take a couple of days, so a good idea is to leave it over a weekend. You can then replace the faceplate and click back the keys ready for use.

Emergency Clean

Of course, there are occasions which require immediate action! Coffee spills being the most frequent. If you’ve spilled on a keyboard, immediately unplug the equipment and tip upside down to remove any excess liquid. Continue shaking until drops stop falling.

Wipe Dry

Use a lint free or microfibre cloth to wipe the keyboard dry. It’s important to hold the keyboard upside down during this process. Absorb as much liquid as possible before you turn the keyboard over.

Air Dry

Allow the keyboard to air dry for at least 24 hours. Again, make sure the keyboard remains upside down to further drain any moisture. Place a towel underneath it to soak up any liquid.

Test

If your keyboard has survived the spill, you should undertake a disinfectant clean to remove stickiness.

Don’t Forget the Mouse!

A mouse gets just as grubby as a keyboard so is worth cleaning at the same time. You can clean a desk mouse in much the same way as your keyboard. For some types of mouse you can easily remove the top in order to clean underneath. Wipe with a swab dipped in anti-bag or rubbing alcohol. Use a cocktail stick to get into any tiny crevices.

Professional IT Cleaning

From daily cleaning to deep cleaning, there are many benefits that a professional cleaning contractor can offer. Hygienic IT equipment is vital in maintaining the health of your team. In turn, this prevents lost hours of productivity. And the well maintained IT equipment will work for longer, saving you costs in the long term.

There are lots of regular tasks which should be turned into habits in order to manage the hygiene of your office keyboards. In addition, your professional cleaning contract can undertake occasional deep cleans to make your office a shining example! Contact us to find out more.

When Stains Strike… How to Save your Carpet

Accidents happen. No matter how many precautions we take, eventually, all carpets will be spilt on. So when this happens, you need to be able to deal with it. This guide will show you how to get oil out of a carpet, absorb paint or ink, and manage the onslaught of muddy feet! Whether your carpet is commercial or domestic, large or small, the management of dirt and stains will extend the life of the carpet. Not only this, but a clean carpet provides the foundation for a positive spacial environment.

We’ve divided stains into three areas - oil, dye and mud. These encompass very different types of stain: oil and grease-based products, dying products such as paint or ink, and natural staining like mud and grime.

Speed of Response

One thing that all stains have in common is that the speed of your response to the stain is vital. Prompt treatment of any stain will decrease both the effort that it takes to remove it, and the likeliness of it leaving a trace. Don’t forget, blotting a stain rather than scrubbing it will always yield superior results for carpets. The friction of rubbing a stain will embed it further into the carpet fibres. Which is why the pressure of blotting enables the culprit of your stain to be lifted and removed.

How to get oil out of carpet

When it comes to oil and how to get oil out of carpet flooring, the key is in absorption. As oil and oily substances are so viscous, it takes additional substances to help to lift the spill from carpet fibres. There are both home and chemical solutions to treat a spill.

Cornflour

Once the excess spill is initially absorbed with a dry cloth, liberally sprinkle cornflour onto the area affected by the stain. This will further absorb oil from the carpet. Vacuum the cornflour from the carpet and repeat if necessary. Following this process, you can wash the area with washing up liquid or carpet shampoo to complete the clean.

Cleaning Solvent

This specialist type of cleaning solution helps to dissolve the grease and remove the stain. As it's a chemical product it is wise to test it on a hidden area of carpet first. Press the solvent into the stained area with a cloth and leave standing for around 5 minutes. Then blot the solution and allow to dry. You can repeat this process if the oil is proving to be stubborn!

How to get dye out of carpet

The challenge with spills that contain dying agents such as ink or paint, is that traces of the stain are more likely to remain and discolour the carpet. Before applying solutions, remove as much of the spill as you can from the surface of the carpet.

Everyday Solution

Household surgical spirit can be applied to a spill of ink or paint. Blot with a cloth and repeat. You may need to do this several times, and the solution itself can sit on the spot for around 30 minutes to get to the heart of the stain. Rinse with a mix of white vinegar and warm water. Once dried, vacuum the area.

Commercial Solution

When the excess spill is absorbed from the carpet you can apply a chemical carpet stain remover. Be more sparing with these products than you would be with household solutions to avoid unnecessary damage. When dealing with paint, don’t attempt to use paint thinner on the carpet as this will damage the fibres. Rinse the surface and allow to dry.

How to Get Mud Out of Carpet

As a natural substance, you may assume that mud and dirt is more straightforward to remove. However, this is a stain which spreads easily so treat the stains with caution.

Mud is easier to manage when dry, so pick up any clumps of excess and allow the carpet surface to dry. Now, a lot of the stain will come away with a vacuum cleaner. For best results use a hose attachment and vacuum in all directions. Now, blot the remaining stain with a mix of water and washing up liquid. If the stain proves more stubborn, move on to a commercial carpet stain remover or shampoo. Using downward pressure, these solutions can absorb and lift the stain. Just make sure that you rinse the carpet clean of the solution and allow to dry before allowing footfall on the carpet.

Home or Commercial Products?

Which products should you use for the best results? For domestic spills, you can often get as good a result using items found in an ordinary kitchen cupboard as many commercial products. However, depending on what has been spilt and the extent of the stain, a heavy-duty commercial product may be more effective. For example, you may find how to get oil out of carpet yourself a challenge. Professional cleaners have access to more complex cleaning solutions which is why they are able to achieve such great results.

When to Call in the Professionals

So, when should you look to professional assistance for your carpet? You may have experienced failed cleaning, or simply want peace of mind that the stain will be removed without a trace. Alternatively, your carpet may be too delicate for you to dare to touch it for fear of permanent damage! For office spaces which either require regular carpet maintenance or have extremely large areas of carpet, professional cleaning contractors offer great value for money. Just give us a call at CJH Cleaning to find out how we can rejuvenate your carpet.

When to Choose a Professional Cleaning Job and How to Price it

For businesses large and small, budgets have become increasingly tricky to balance. And office cleaning is no different. You wouldn’t be alone in thinking that you can trim some of your budget from your workplace hygiene contracts. However, sometimes the most economically prudent course of action is to choose a professional cleaning job. So in this ever competitive commercial environment, what are the tasks that really need a professional hand? And what should you understand about how to price a cleaning job? 

Who Should Clean?

For small businesses, it is tempting to spread the burden of office cleaning amongst the workforce. However, this is often a breeding ground for discontent. Not to mention for germs when individuals fail to pull their weight! So for any size of business, there is value in removing the responsibility of cleaning from your office workers. Don’t forget that cleaning in commercial premises is actually quite complex. It’s one thing to expect your staff to wash up their cups at the end of the day. It's quite another to expect them to take on more detailed cleaning than is required in an office. 

Heavy-Duty Cleaning Jobs

So which specific aspects of a cleaning job are always best left to the professionals?

Carpets

 Office floors can be easily neglected. After all, who looks at a floor? Well, lots of people actually - especially clients! Almost imperceptibly, office carpets can deteriorate to such an extent that they affect first impressions. Your professional cleaning contractor will have access to and experience with intensive carpet cleaning equipment. This kit can give your floor a new lease of life. The job will be achieved more quickly and effectively in the hands of office cleaners who are focussed on the task.

At Height

 Some aspects of commercial or office cleaning require working at height. This may mean windows, ceilings, solar panels or signage. This type of cleaning is subject to stringent health and safety requirements. This cleaning job may require a water fed pole system and powered access platforms. A professional contractor will have access to this equipment to make the job quicker and more thorough. 

Specialist 

 Industries and areas which require specialist cleaning include industrial zones, medical premises and even schools. These require specific equipment, training standards and processes. When your experienced cleaning contractor carries these as standard, these reassurances are included when they price a cleaning job of this type.

Detailed Cleaning Jobs

It’s not just heavy duty cleaning that benefits from the hands of professionals. In addition, detailed jobs are achieved to a superior standard by an experienced contractor. 

Technology

With so many tiny nooks and crannies, your office desk computer and phone setups are a breeding ground for bacteria. This is mainly down to food particles and contact with hands and faces. As a one-off or occasional deep cleanse, this detailed cleaning job can prevent the spread of workplace illness and increase the lifespan of your technology. 

Waste Management 

 As businesses become increasingly aware of the importance of recycling materials, this aspect of waste management is incredibly important. Experience and knowledge of the waste process is vital here. Professional waste management service providers have access to the correct recycling and waste processes. This can help your business confidently meet its environmental commitments in terms of recycling and waste responsibility. 

Everyday Cleaning Jobs

Many of the cleaning jobs that we have mentioned need to be undertaken with some degree of regularity. Add to this the requirement for everyday office cleaning. From desks to the kitchen, is this something that your business has struggled to keep under control? One of the most frequent sources of workplace dissatisfaction is office hygiene. So actually, outsourcing the everyday cleaning of your office can benefit staff satisfaction. 

How to Price and Budget

Every cleaning contract is different. This is down to variety of specialism, detail and frequency, along with differences in size and scale of building. So how can you know what to expect when you seek to fulfil a cleaning job? There are a few things to consider.

 Size of Space

 You will need to work out your office floor area, number of desks, bathrooms and communal spaces. All of these things affect how to price a cleaning job. One thing remains true though, the frequency of contracts will always bring the overall price down when compared to one-off cleans. 

 Be Specific About Your Needs

 Talk to your commercial cleaner about your expectations and requirements. Explain to them how the space is used. When and where things get busy, and which areas come under the most scrutiny from visitors. An experienced professional cleaner can advise how best to utilise their services within your price budget. 

 Draft a Plan

 Cleaning is a cyclical affair. This is one thing that domestic and commercial cleaning has in common. So alongside your regular daily or weekly clean, take the time to plan for seasonal cleans to windows, signage and flooring. This will help you to balance your budget across the year.

 Consolidate Your Suppliers

Once you have your plan of cleaning and waste management requirements, you can consolidate your contract with one supplier. This tends to bring price benefits. So rather than working out how to price a cleaning job individually, your overall contract covers these individual things over the year. From regular to occasional cleaning, internal to external, maintenance to waste removal, CJH cleaning have the experience and knowledge to structure a plan and a price that works for your business. So just contact us for a quote.
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